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Summer School 2023

Tropical Architecture

A guideline for studying in Bali with StudyInBali.

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1 Structure and course of the program

Welcome Dinner

Before the summer school starts officially, we there will be a Welcoming Dinner for all participants. The dinner will take place in a relaxed atmosphere on the Saturday before the start of the program. Here you will have the opportunity to get to know each other and exchange initial information. Participation is not compulsory. You will receive detailed information about the time and location in the info e-mail, which will be sent about 4 weeks before the beginning of the summer school.

Orientation Day

The orientation day will be held on the first Monday of the first week of study at the campus of Institut Desain & Bisnis (IDB) in Denpasar, unless otherwise stated. At the orientation day you will receive all important information about the study program. You will also get to know your course coordinators. You will find the exact information about time and place of the orientation event in the info email sent before the program starts.

Lectures, Workshops & Excursions

Each week of the summer school focuses on one of the offered modules: Balinese Architecture & Landscape, Resort & Hospitality Design, Natural Materials & Green Design, Tropical Interior & Amenities. The lectures are all held in English and usually take place on Monday and Tuesday mornings on the IDB Bali campus. Wednesday, Thursday and Friday will be excursions & workshops - some are compulsory, some are optional. The mandatory excursions & workshops are part of the curriculum and included in the workload of each module.

In total there is a compulsory attendance of at least 80% to receive the full amount of credit points. You will receive the final timetable on Orientation Day, a preliminary schedule is available in the info e-mail which will be sent at the beginning of the summer school.

Final Presentation

The presentations of the design project will take place in the middle of the last week of the Summer School. After the presentations, you will have 1-2 days at your free disposal, since this is where the grades are made and the certificates are issued.

Farewell Dinner & Graduation

The graduation is the last official event of the summer school. In a festive setting, you will receive your certificates. Participation is not compulsory.

2 Checklist for planning the summer school

  • Transfer course fees

  • Book accommodation

  • Compile further documents for enrollment

  • Conclude Learning Agreement

  • Vaccination

  • Book a flight

  • Take out overseas health insurance

  • Apply for a visa

  • Apply for an International Driving License

  • Book a scooter lesson

  • Apply for credit card(s) 

  • Register for airport pick-uo

  • Pack your suitcase

Transfer of course fees

After we have received your signed registration confirmation and the course has been confirmed (minimum number of 10 applicants has been reached), you will receive an invoice and payment plan for the course fees via e-mail. In order to complete the registration process and make it binding, we ask that you transfer the course fees by the due date. Please keep in mind that the place is only secured after payment of the course fee. Payments can be made via bank transfer or payment link (see details below).

The course fee is payable within 30 days after receipt of the invoice. Exceptions can be agreed on individually. As soon as the course fees are credited to our account, you will receive confirmation of the fees paid.

Course Fee Tropical Architecture Summer School 2023: € 1150

Included in the fees:

  • Registration and enrollment
  • Lectures at IDB Bali
  • Workshops and Excursions
  • Welcome Dinner & Graduation
not included in the course fees

  • Flight and accommodation
  • Visa Fees & Extension Fees
  • International Health Insurance
  • Transport
Recepient, IBAN (Acc. No.), BIC, Reference
StudyInBali GbR, DE92 1001 0123 3602 7030 48, QNTODEB2XXX, NAME, SURNAME, participant number
Street, Postal Code, City, Province, Country
Lohbreite 18, 58640 Iserlohn, North Rhine-Westphalia, Deutschland
Bank, Street, Postal Code, City, Country
Qonto, 18 Rue de Navarin, 75009 Paris, France

If you are located in a non-Euro country, we recommend using a money transfer service for an easier transaction.

Wise is an online money transfer service that lets you transfer money up to eight times cheaper than using a bank. The system is beautifully simple.

4 Accommodation

You can book the Summer School with or without accommodation in our student Villas. At the moment we can only accept reservations for Villa Oasis because Cemara Villas are no longer available. 

It is possible that we will add more accommodations as the number of participants increases.

Villa Oasis


Villa Oasis (11 rooms: 7 double bedrooms, 4 single bedrooms) is located in a quiet street in Umalas Kelecung, Close Villa Cemara. It consists of 3 buildings with a private pool in the middle to share: Villa 1, Villa 2 and Studio.

Villa Oasis is reserved for you from 28 July 2023 – 27 August 2023.

Send a Booking request
  • Private bathroom with shower, the water is heated with a solar system and therefore is environmentally friendly (semi open bathroom)
  • Wardrobe
  • Study desk
  • 2 Safety boxes: one for laptop (requires own padlock) and one smaller one for cash, passports and other documents
  • The double rooms consist of 2 separate single bed (you have the option to put it together or separate).

Villa 1 

  • 3 double rooms (twin beds, separable, choice of fan or air conditioner)
  • equipped kitchen; semi open
  • TV area with cushion upstairs (flatscreen TV & DVD player)
  • Each room has private bathroom with a small garden inside.

Villa 2

  • 4 double rooms (twin beds, separable, choice of fan or air conditioner)
  • 1 single room (single bed, choice of fan or air conditioner)
  • equipped kitchen; semi open
  • TV area with sofa upstairs (flatscreen TV & DVD player)
  • Each room has a private bathroom with a small garden inside, except the single room is without garden


  • separated to Villa 1 and 2
  • 3 single bedrooms with ensuite bathrooms


  • private swimming pool
  • garden
  • rooftop terrace
  • safe box in each room
  • electricity
  • high speed internet
  • well equipped kitchen
  • private parking area
  • Fitness machine (body builder)
  • Table-tennis
  • Washing machine (use token coin)
  • Ironing facilities
  • Kitchen completed with fridge, water dispenser, microwave, toaster, cutlery and cooking utensils
  • Guest toilet
  • Room cleaning (daily except Sundays and holidays)
  • Bed linen change (weekly)
  • 32 “TV LED Flat screen – cable TV, incl. CNN / BBC and Sport TV, DVD VCD MP3 Player
  • 400 DVDs
  • Books and magazines
  • Electricity is included, please save energy for greener Bali!

Twin Bedroom

€ 400

If you share a twin room, you pay half of the room rate each – € 200 per person, price for single occupancy is € 380

Single Bedroom

€ 250

refers to rooms with a single bed

Room 1
Twin Bedroom

Room 2
Twin Bedroom

Room 3
Twin Bedroom

Room 4
Single Bedroom

Room 5
Twin Bedroom

Room 6
Twin Bedroom

Room 7
Twin Bedroom

Room 8
Twin Bedroom

Room 9
Single Bedroom/Studio

Room 10
Single Bedroom/Studio

Room 11
Single Bedroom/Studio

 available   booked

How to book a room?

If you would like to book a room, please send a booking request via the link above.

Rooms will be reserved in the order of booking requests. Within 1-3 business days you will receive a booking confirmation with the account details for the transfer of the room price. If you share a room, half of the room rate for each person will be charged and each person will receive a separate booking confirmation and payment request.

Only when the amount has been received, the booking is complete and the room is confirmed. You will then receive a booking confirmation.

In recent years, the Student Villas have always been booked up very quickly, so don’t wait too long to make a reservation.

Can I share a room?

The Student Villas have double, twin and single rooms.

» Double rooms have a king or queen size bed
» Twin bedrooms have two single beds
» Single rooms have a single bed

You can book a double room/twin-bedroom for yourself or share it with someone else. We will not be allocating a room neighbour for you! If you would like to share a double room or twin-bedroom, please tell us the name of the room neighbour when you make your booking request.

If you would like to share a room, but don‘t have a roommate, then our Facebook group is a good place to find other Summer School participants who might also want to share a room. Please do not make a booking request for a double room that you would like to share if you do not have a roommate yet.

Where are the student villas located?

The villas are located in Umalas, about 20-25 minutes from IDB Bali and about 10 minutes from Bali‘s hotspot Canggu, with many cafes, restaurants, shops and beaches.

5 Vaccination

Covid 19 Vaccination

For entry into Indonesia, proof of a complete COVID-19 vaccination is mandatory. To date the Indonesian Government requires all exempted international travelers to present a COVID-19 Vaccination Record Card in digital or hard copy upon check-in and arrival in Indonesia.

Vaccination requirements:

  • Either 2 Doses or 3 Doses ( Booster) are accepted: The 1 x COVID-19 vaccine, such as Johnson & Johnson, Sputnik V or Convidecia, are accepteed
  • Completed vaccine or booster minimum 14 days before arrival to Bali.
  •  COVID-19 recovery – as of 6 April 2022: If you have been confirmed positive for COVID-19 a maximum of 30 days before departure and you have been declared inactive in transmitting COVID-19, an exception is made from the obligation to show a COVID-19 vaccination card/certificate and a negative RT-PCR result before departure on condition that you agree to a PCR upon arrival and attach a doctor’s certificate or COVID-19 recovery certificate from the Government Hospital of the country of departure or the ministry that carries out government affairs in the health sector in the country of departure stating that the person concerned is no longer actively transmitting COVID-19;
  • Travelers with special health conditions or comorbid diseases that cause travelers to be unable to receive vaccines, may enter if they meet the following conditions:  that they must attach a doctor’s certificate from the Government Hospital of the country of departure stating that the person concerned has not and/or cannot participate in the COVID-19 vaccination.

Travellers arriving from abroad without fulfilling the above-mentioned requirements will be immediately deported on their own costs.
Please also inform yourself regularly about the current regulations regarding the Corona vaccination.

Other Vaccinations

There are no other compulsory vaccinations for entry into Indonesia. So it’s up to you whether or not you want to be vaccinated against the following diseases. Standard vaccinations like tetanus, mumps, measles, rubella or polio should be refreshed if possible.

Recommended vaccinations for Indonesia are

  • Hepatitis A + B (highly recommended)
  • Typhoid fever (highly recommended)
  • Rabies (optional)
  • Japanese encephalitis (recommended)

Many of the vaccinations have to be given multiple times at certain intervals. Therefore, it should be started early.

Ask your doctor for more information. The cost of the vaccination will depend on your health insurance. Some will not cover the costs, some partially, some even completely.

6 Take out overseas health insurance

A foreign health insurance is mandatory for studying abroad. When taking out the insurance please make sure that:

  • the entire period of your stay abroad is covered
  • the insurance provider is available around the clock
  • the services correspond to the activities in Bali

The following should be included:

  • Outpatient medical treatment & inpatient stays in hospital
  • Drugs, surgeries, physiotherapy, dental treatment, dentures. Ambulance transport for inpatient treatment
  • Return to the home country
  • Must fully cover COVID-19!

7 Visa application

There have been some changes in the overall visa and application process for Indonesia since the Corona Pandemic and the re-opening of the borders to international travelers.

Indonesia has launched a new eVisa to facilitate travel to the country. The electronic visa for Indonesia was launched in 2021, in response to COVID-19. Thanks to the launch, travelers no longer need to visit an Indonesian embassy or consulate in their home countries. Instead, the visa is available 100% online. Travelers who want to apply for a visa must have a local sponsor. Sponsors should complete the eVisa application on behalf of the traveler. In your case the sponsor is the university, Universitas Udayana.
There are currently different types of visas available, but for international students at IDB Bali, only two types of visas are applicable: Visit Visa B211A or Student Visa C316. We will explain the differences between the two visas below, so you can decide which option best suits your needs.
You must apply for your visa on your own, all costs are at your own expense. Please also understand that neither SIB nor IDB Bali is responsible for the successful issuance of a visa, but only the immigration office in Indonesia. 

Difference between Visa B211A and Student Visa C316

The Student Visa C316 and the Visit Visa B211A are two different types of visas offered by the Indonesian government.

The Student Visa C316 is intended for foreign nationals who wish to study in Indonesia. This visa is valid for the duration of the course, in this Case max. 30 days. With a student visa, you can also leave and re-enter Indonesia multiple times during your stay. However, the application process for a student visa can be more complicated and time-consuming than for a visit visa.

In general, it is recommended to opt for the Visit Visa B211A as the application process is generally faster and easier than the student visa. However, the student visa may be more suitable for those who plan to leave the country during their stay abroad.

It is important to note that the visa requirements and application processes may change over time, so it is always advisable to check the most up-to-date information on the Indonesian Embassy website or with a qualified visa agent before applying for a visa.

  B211A Social Visa C316 Student Visa
Stay 60 days 30 days
Cost $ 200 – IDR 3.000.000 $ 165 Visa Fee (offshore)
Processing Time 10-14 days min. 8 weeks+
Entry Permit Single Entry
(cannot be used after leaving the country)
Multi Entry
Application Visa Agent Service Student
Sponsorship IDB Bali IDB Bali & Visa Agency
`+/- – Single-Entry Visa
+ will be issued between 10-14 days
+ You can stay up to 180 days (please contact the Visa Agency for this request)
– slightly more expensive
+ Multi-Entry
+ slightly cheaper
– application process is very complex and long
– stay is max. 30 days

Visa B211A (Visit Visa – Single Entry)

Visa Index B221A (Visit Stay Permit for single entry only) with IDB Bali SPONSORSHIPMENT

This eVISA allows a stay of up to 60 days and can be applied for in advance.

The procedure for applying for a visit visa goes hand in hand with the issuing of your official Letter of Acceptance (LoA) and your application for a study permit. So you do not have to wait for a LoA and a study permit to submit your visa application. The host university will assist you with all steps of your visa application together with a trusted visa agency appointed by the host university. In addition, the application is processed entirely online, as follows

Documents Required:

  • Passports valid for at least 12 months at the date of entry, Scan of ID page of the passport & Scan of  passport cover
  • Bank statement with a balance of at least $2000.00 USD. Required to be visible are name and account balance. (This is required by immigration to see that you can support yourself during your stay in Indonesia).
  • Certificate/card proving a complete dose of Covid 19 vaccine (in English)
  • Proof of insurance with coverage of at least USD 25,000 and coverage for Covid 19
  • Passport Photo in colour 4 x 6 digital
  • Address in home country.
  • Address in Indonesia (hotel or villa).
  • Personal contact details (phone number, WhatsApp number, email)
  • Emergency contact details (family members)

The electronic application submission has to be made by a visa agent in accordance with the provisions of the legislation. Your agent will guide you on what you will need to prepare.

Recommended visa agent: Bali Business Consulting

Price is 4.350.000 IDR and includes sponsorship, taxes and immigration fees.

If you need further information or want to get in touch with them you may contact Arum from Bali Business Consulting via WhatsApp at +62 8174752929

Student Visa C316 (VITAS)

The Student Visa (Type C 316 – Visa Tinggal Terbatas untuk Pelajar, or VITAS for short) can only be sponsored by an educational institute which is legally registered with the Ministry of Education and Culture of the Republic of Indonesia (Kementerian Pendidikan dan Kebudayaan RI). The student visa requires a recommendation letter from the Ministry of Education and Culture. Based on that recommendation the Approval of an Electronic Visa is issued by the Directorate General of Immigration (Dirjen Imigrasi).

  • The VITAS is issued to students who wish to visit Indonesia for lectures & study programs.
  • The VITAS grants an initial stay of up to 6 months
  • It is not permitted to work with the student visa in Indonesia. This also includes volunteering.

Application Process for VITAS

Please note: The entire application process before departure may take 1-3 months, depending on the completeness of your documents, queries, holidays, system errors, etc.


Submit documents and pay visa fees (you)

Before applying for your visa IDB needs to request a study permit from the Ministry of Higher Education und Culture for you. For this purpose and for the e-visa you have to submit a number of documents and pay the visa application fee and e-visa fee (see details below)


Study Permit Application (IDB Bali)

After you have submitted all required documents and paid the fees, IDB will apply for your Study Permit with the Ministry. The turnaround time on applications is between +/- 3 weeks. The Ministry of Education and Culture will forward your approved study permit and a visa authorization to IDB.


E-Visa Application (IDB Bali)

After IDB has received your approved study permit and visa authorization from the Ministry, they will apply for your eVisa through the eVisa system. Once the application has been submitted, Immigration will issue an invoice for the payment of the application & visa fee. The billing statement is valid for 7 calendar days. The sponsor must complete payment of the eVisa fees on receiving the billing statement. Once the payment has been confirmed, it will take approximately 5-7 working days for the e-visa to be issued. Once the e-visa is issued, it will be forwarded to you via email and you are allowed to enter Indonesia.


Departure to Indonesia (You)

With the eVisa you can enter Bali. However, the process is not yet complete. The next step is to convert the eVisa into a Limited Stay Permit. Again, some documents are needed in advance.


Compile Documents for Visa Conversion (You)

Before you go to the Immigration office you need to compile all required documents for the ITAS (Limited Stay Permit).


Visit Immigration Office (you)

After you arrive in Indonesia with your eVisa, you have to go to the Immigration Department within 30 days so that you can receive your ITAS (temporary residence permit). The Indonesian Directorate General of Immigration has an online facility which accepts ITAS/KITAS applications, but you still have to go to the Immigration Offices in person to make the fee payment and receive the ITAS Stamp on your passport. It is mandatory to report to immigration and convert the eVisa into an ITAS on time. Otherwise the visa expires after 30 days.

Reqired documents for Study Permit & eVisa application

  • Colour photocopy of valid passport (copy of the passport book cover and ID page, one sheet, the passport must be valid for at least 12 months)
  • Current color photo (passport photo, biometric, 4×3 cm, white background, no glasses, no selfie)
  • Guarantor financial statement
  • Student’s financial statement
  • Declaration form/Non-political & non-working statement
  • Quarantine Statement
  • Health Certificate or Medical Statement (Evidence of general health status)
  • Statement of Domicile (Indonesian address)
  • Quarantine Statement letter
  • Curriculum Vitae (CV) – CV in English, max. 1 page
  • Scan of certificate of current enrolment at home university or the latest attended school (in English) or scan of academic record from home university or the last attended school (in English)
  • Learning agreement (if any)

Additional documents for VITAS – Visa 316

  • Certificate of Complete Dose of Covid-19 Vaccination (English)
  • Proof of the payment of the Visa Fee to PT STUDI INTERNATIONAL
  • Prof of medical insurance covering Covid related expenses of up to 100,000 USD

Visa Fees

The fee for the eVisa is currently composed of Visa application fee (200.000 IDR) and e-Visa fee (USD 150). This fee is to be paid before the visa application. After arrival in Bali, another ITAS fee is due for the conversion into the temporary stay and re-entry permit. This fee is currently IDR 1,600,000 for up to 6 months. The VITAS Fee of 1.600.000 IDR has to paid directly to the Immigration Office after arrival in Indonesia when converting the eVisa into Limited Stay Permit (VITAS). Please note that immigration fees are subject to change at any time. It is your own responsibility to inform yourself about changes. Please refer to the immigration website for visa fees.

  • If you do not convert the e-visa into the Limited Stay Permit (VITAS) within 30 days of arrival, you will be charged an illegal stay fee of IDR 1,000,000 per day overstay.
  • The Vitas Fee (re-entry) for up to 6 months is always 1.600.000 IDR, even if the visa is only valid for the length of the course/the period on the Study Permit.

How to convert your e-visa into the Limited Stay Permit (VITAS)

After arriving in Indonesia, you have 30 days to present yourself at the immigration office. We recommend that you do this as soon as you arrive.

The following documents are required:

  • Perdim 24 form (Prepared by IDB)
  • Statement and guarantee (Prepared by IDB)
  • Application Letter For Limited Stay Permission (Prepared by IDB)
  • Sponsor Id Card (Prepared by IDB)
  • Document of IDB Bali’s Foundation (Prepared by IDB)
These documents can be picked up at IDB Backoffice in the first week
  • Study Permit letter 
  • e-Visa
  • Original Passport 
  • Passport Photocopy  
  • Passport photo size 3×4 (red background & close up – 1 sheet)
  • Certificate Of Domicile According To Residence In Indonesia
  • Temporary Residential Card or Domicile Statement Surat Keterangan Tempat Tinggal (SKTT) and Police Registration Letter
These documents are to be provided by you

You can apply for SKTT letter at the Civil Registry Office based on where you are staying. To obtain a Police Report for foreigners you have to visit appointed Police Station.

Validity of the Visa

The validity of the visa depends on the duration of the course and is indicated on your e-visa. Even though the residence permit can be extended up to 6 months, the visa is only valid for the duration of the course. Extending the visa will again cost a fee and requires a new sponsor, e.g. a visa agent.

8 Enrolment documents

The university requires certain documents from you in order to enroll and register you within their system and with the Ministry of Higher Education. This is a requirement for all international students.

These documents are necessary to ensure that you can participate in the program and receive credit for your coursework.

To ensure that you are properly registered, please submit the required documents as soon as possible. The deadline for submission is 15.07. You can upload the documents using the button link provided below.

Documents for Registration & Enrolment

  • Colour photocopy of valid passport (copy of the passport book cover and ID page, one sheet, the passport must be valid for at least 12 months > see example in checklist)
  • Current color photo (passport photo, biometric, 4×3 cm, white background, no glasses, no selfie)
  • Guarantor financial statement
  • Student’s financial statement
  • Declaration form/Non-political & non-working statement
  • Health Certificate or Medical Statement (Evidence of general health status, not older than 3 months)
  • Curriculum Vitae (CV) – CV in English, max. 1 page
  • Scan of certificate of current enrolment at home university or the latest attended school (in English) or scan of academic record from home university or the last attended school (in English)
  • Learning agreement (if any)
  • Certificate of Complete Dose of Covid-19 Vaccination (English)
  • Proof of medical insurance

9 Learning Agreement

If you want to have the subjects credited at your home university, we suggest to have the course pre-approved by the home institution’s exchange coordinator, academic advisor, or a professor; whoever is in charge of credit transfer and sign a “Learning Agreement”, in order to provide a transparent and efficient preparation of the study period abroad and to ensure that the student will receive recognition for the educational components successfully completed abroad.

By signing the learning agreement, the parties undertake to comply with all agreements made in order to ensure that studies completed abroad are recognized without further requirements. The Learning Agreement is a transparent and efficient way to prepare your studies abroad and to ensure that you receive recognition for courses successfully completed abroad. The learning agreement defines the courses that will be replaced in your diploma if the study abroad program has been completed.

There is a form for a Learning Agreement according to Erasmus+ (download). Some universities have their individual forms for a Learning Agreement. However, you can find out about this either from your exchange coordinator or in the International Office of your home university. You can also apply for recognition after your return. But with the Learning Agreement you are on the safe side. In any case, your university is obliged to review your application.

If you would like to have a learning agreement signed, you can either send it to us before the program starts and we will forward it to the person in charge at IDB for signature or you can have it signed in Bali.

10 Book a flight

You should book your flight to Bali only when:

  1. the minimum number of participants has been reached and the course has been confirmed
  2. you have transferred the tuition fee and received a confirmation of payment
  3. You received updated information about visa options in mid-May

To apply for a visa, you must have a receipt for your outbound flight, but also your flight out of the country. It does not have to be the return flight ticket. The ticket can also be a connecting flight to another country.

Search engines such as Momondo and Skyscanner offer a good overview. Even multi-routes are easy to plan. You can fly a little cheaper if you book a flight to Singapore, Kuala Lumpur, or Jakarta and then travel on to Bali with Lion Air or Air Asia.

At Momondo you’ll find a good overview of air fares and the best time to book.

11 Get an international driving license

If you want to drive a scooter or a car in Bali, you will need an international driving license. You can apply for the International Driving Licence at the Road Traffic Office in your place of residence.

For the application, you need your national driving license and a current biometric photo.

12 Book a scooter lesson

For all those who are planning to ride a scooter in Bali but have little or no experience, we strongly recommend taking a driving lesson at the beginning of your stay abroad.

We can arrange a driving lesson for you with our partner Canggu Scooter Lessons. Please fill in the registration form below if you are interested.

For IDB Bali students, the driving lesson (2 hours) is 275.000 IDR (approx. 20 Euro), including

  • Helmet
  • Scooter
  • Pick-up and drop off
  • Insurance during the lesson

The lesson includes:

  • Theory
  • Driving exercises in a parking lot (balance, curves)
  • Practicing in side streets
  • Practicing in the main traffic

If you need a second driving lesson, it is free of charge.

13 Get credit cards

In Indonesia, you pay with Indonesian Rupiah (IDR/Rp). The smallest banknote is 1,000 Rp (approx. 6 Cent), the

largest 100,000 Rupiah (approx. 6 Euro). Currently (April 2022) 15,350 IDR corresponds to about 1 Euro. Usually, you pay in cash. Although credit cards are more and more accepted in supermarkets, restaurants, and shops, cash is still the alpha and omega. In addition, payment by credit card usually costs 3% extra.

There are ATMs at every corner where you can withdraw money with your credit card. The maximum withdrawal amount is between 1.25 million and 3 million IDRs, depending on the ATM. This corresponds to 80€ to 200€.

You should definitely take at least two credit cards with you to Bali. If a card does not work, gets lost, blocked, or stolen, you still have a backup.

14 Registration for Airport Pick-Up

We offer a free airport pick-up service. If you want to take advantage of this service, please register via the online form below at least two weeks before departure. If you arrive as a group, please fill out the form only once for everyone and fill in the names of your fellow travelers.

Please understand that we can only offer you this free service if you register in time. Our drivers have to prepare themselves and some organization is necessary in advance, as the arrival times are often close together.

Please pay attention to the time difference when indicating your arrival time and please indicate the last stop before Bali at “Departure City”. The flight number is also the number of the last stop-over to Bali.

15 Packing List

Papers & Documents

  • Passport
  • Printout flight ticket & Return/Onward Flight
  • Copy of passport
  • Vaccination record
  • Proof of Covid-19-Vaccination
  • Proof of overseas health insurance
  • 2 credit cards
  • International driving license
  • Cover for travel documents
  • Diving license: If you want to dive in Indonesia


  •  Mobile Phone & Mobile Phone Charging Cable
  • Power Bank
  • Laptop & Laptop Charging Cable
  • USB sticks
  • E-readers or books
  • Camera + Chargers + Batteries
  • Headphones
  • Bluetooth speakers


  • Glasses
  • Sunglasses with UV protection
  • Tops / T-Shirts / Sweatshirts
  • Shirt/blouse: For university
  • Pants / Shorts / Dress, short – Free time
  • skirt/pants/jeans/dress, long – for the university
  • Pyjama
  • sports clothes
  • Rain jacket
  • Sweater
  • Swim trunks/board shorts/bikinis/swimsuits ○
  • Underwear
  • Socks
  • Sandals/Flip Flops
  • Closed shoes for the university
  • Hiking boots/sneakers
  • Headgear
  • Belt


  • Towels: Fast-drying microfiber
  • Toilet bag
  • Cosmetics & toiletries
  • Hand disinfecting gel
  • Hairbrush
  • Scrunchies
  • Shavers & Blades
  • Sunscreen (is expensive in Indonesia)
  • Contact lens wearers: lenses and contact lens products

First-aid kit

  • Personal medications
  • Painkillers
  • Stomach, cramps & diarrhea tablets
  • Fever tablets, fever thermometers
  • Nasal spray
  • Cough Eliminators & Throat Pills
  • Travel tablets
  • Plaster & Blister Plaster
  • Anti-Mosquito-Spray: Also available on-site > Soffell
  • Insect bite healer


  • Dictionary (book or app)
  • Stationary
  • Backpack
  • Bags